For families and their advisors
One shared record that families keep and their advisors can rely on.
Families keep the picture current; the professionals they invite — planners, CPAs, attorneys — see ownership through nested entities, titling and trust funding, probate exposure, private market performance and tax calendars in one place.
- Look-through ownership multiplies fractional interests across nested trusts, holding companies and operating LLCs down to natural persons
- Capitalization checks flag any entity whose ownership does not total 100%
- Every trust, company or plan lists what it owns, including nested holdings, with shareable filters by owner, entity and beneficiary
- Firm blueprints: build an entity chart once with ownership, beneficiary tiers and helper roles, preview it as a diagram, then send it for client import or move it between engagements as Excel or CSV
- Affiliated operating entities kept distinct from outside vendors — relevant to self-rental rules, § 199A, intercompany agreements and managerial succession
- State registration per entity: formation state, file number, registered agent and who files the annual report
- Titling registry per asset: form (JTWROS, TIC, TBE, community property, custodial, trust- or entity-titled, TOD/POD), exact title of record and verification date
- Trust funding review by pathway — retitling, beneficiary designation, assignment — with funded versus unconfirmed value and a copy-ready institution checklist
- Probate exposure with state-sensitive cost ranges and ancillary probate flags for out-of-state real property
- LLC-owned real estate prompts on mortgage due-on-sale and named-insured alignment
- Two-way onboarding: invite a client or accept a household's invitation — the client confirms before anything is shared, and can revoke at any time
- Seven areas of access with role presets and record-type exclusions, so a CPA sees tax and business records while personal accounts stay out of view
- Optional value masking: review titling, ownership and beneficiaries without seeing balances
- Scope is enforced in the database, not the interface, and every view, change and export is logged
- Fast intake: bring in existing balance sheets from Excel or CSV, with column matching and a review queue
- Compact mode for professionals, while clients keep the guided experience
- Private equity and direct company ownership with capital, distributions and carrying value
- Promissory notes with amortization, expected versus received payments and running balances
- Annuities with contract type, payout schedule, death benefit and surrender-period end date
- Mineral and royalty interests with operator, owner number and ancillary probate flags
- Digital assets recorded as inventory and access locations only — never keys or recovery phrases
- 45-day and 180-day countdowns from the sale date you enter, with reminders as dates approach
- Replacement candidates across property, DST, TIC and mineral interests, with 3-property and 200% tallies for your review
- Qualified intermediary, coordinator and CPA recorded on each exchange
- Acquired properties keep exchange origin plus boot, debt relief and basis notes as entered by the preparer
- Conversion log for retirement accounts and private holdings, by tax year
- Valuation discounts and reasons recorded as provided by the appraiser — not calculated or endorsed
- Appraisal firm, appraiser and report date kept with each conversion
- Separate five-year clock per conversion on the household schedule
- Capital calls, distributions, return of capital, MOIC and XIRR by holding and in aggregate
- Unfunded commitments, maturities and sponsor concentration above a quarter of active holdings
- Central K-1 hub with box-level entries, outstanding-receipt tracking and preparer-entered suspended losses
- Entity tax forms — 1065, 1120-S, 1120, 1041, 990-PF, 5227 — with due dates and extension status
- § 4942 distribution pacing for private foundations, plus targets for donor-advised funds
- Flags minors named outright, large lump sums, split real property and estate-as-beneficiary defaults
- SECURE Act ten-year rule and see-through trust questions on qualified plans
- Entity segregation review for rentals and businesses held in personal name
- Umbrella coverage benchmarked against personal-name holdings, plus vehicle titling and youthful-driver prompts
- Policy register with cash value and premiums reconciled against carrier statements
- Carrier and intra-family loans with AFR-based schedules, principal and interest split, and below-minimum-rate warnings
- Financing, policy comparison and exit modelling with year-by-year tables
- Trustees, executors, agents, healthcare decision-makers and guardians, with gap and deceased-successor alerts
- Advisory bench across legal, tax, wealth and risk, with core-team tagging
- Investor milestones from accredited to qualified purchaser — self-attested for planning, never verified
- Renewals, distributions, filings, K-1s, state reports, loan payments and reviews in one schedule
- Completing an action updates the record — renewing a policy rolls its date forward
- Ask a client for an update within your scope; duplicates become a note on the open request
- Replies come to your firm email with a link to the record, plus a weekly digest of your requests
- One-click packets for estate attorney, CPA and wealth advisor, including 1031 and Roth conversion schedules, within granted scope
- PDF and Excel reports for net worth, ownership, beneficiaries, titling, trust funding, probate, protection, K-1s and giving
- Print-ready emergency binder with a First 48 Hours section, insurance summary and continuity checklist
- Household-branded, with standing disclaimers on every export
Built to prompt questions, not to answer them for you
Every check in HoldingsHaven is framed as a factual observation and a question for the engaged professional — never as a conclusion or recommendation. Cost ranges, exemption treatment and filing dates are general benchmarks that vary by jurisdiction and change over time, and disclaimers appear on screen and on every export.
Important disclosures and document precedence
HoldingsHaven is a personal information organizer and planning workbook. It does not create, amend or replace any legal document, contract or testamentary instrument. In every circumstance your executed legal documents — wills, trusts, powers of attorney, advance healthcare directives and business operating agreements — together with the beneficiary designations filed directly with your custodians, banks and insurance carriers, legally govern and supersede any record, entry or note stored in this application. HoldingsHaven does not provide legal, tax or financial advice. Please have a qualified estate planning attorney and tax professional in your state prepare and confirm your formal plan.
HoldingsHaven is a record-keeping and organizing tool. It is not a bank, trust company, custodian, broker-dealer, investment adviser, insurance agency, lender, money transmitter or law firm. It does not hold assets, execute transactions, move money or place insurance, and it has no access to your accounts.
Accreditation and investor milestones, income ranges, two-year consistency notes and sophisticated-investor self-attestations are your own self-assessment for personal planning. They are not verification, certification or a third-party letter, and no issuer, sponsor or platform should treat them as confirmation of accredited investor, qualified client or qualified purchaser status. Formal verification must come from your CPA, attorney or a qualified verification service.
Calculators and projections — compound growth, Rule of 72, note amortization, loan and interest schedules, policy comparisons, cash-value projections and expected-versus-actual distribution tracking — are simplified educational models based on the figures you enter. They are not insurance illustrations, lending terms, tax computations or predictions of investment performance. Rates published by the IRS and figures shown on carrier or sponsor statements always control over anything shown here.
Renewal reminders, filing deadlines, K-1 tracking and the upcoming-dates schedule are conveniences built from dates you enter and general due-date rules. They are not a guarantee of notice. HoldingsHaven does not renew a policy, file a return or make a payment on your behalf, and missed dates remain your responsibility and your professionals'.
If you are an attorney, CPA, insurance agent or investment adviser using HoldingsHaven with clients, you remain solely responsible for your own professional, licensing, fiduciary and regulatory obligations, for the advice you give, and for the accuracy of anything you share with your clients. HoldingsHaven is software you use in your practice, not a supervisor, co-adviser or compliance service.